Dumfries and Galloway Sands AGM
Wednesday 18th March 2015
7.30pm
107 Irish Street
Dumfries
- Welcome
Alison welcomed everyone.
Ali and Kenny, Grant, Susan, David, Alison and Dee
- Apologies Valerie Wilson, Shona Dalton, Lisa Seaton
- Minutes of last meeting – David agreed these were accurate and was seconded by Susan
- Chairpersons report – can be accessed separately but included details of:
Variety of people fund raising
Involvement in maternity staff training workshops, bereavement meetings, council meeting, network conference calls and network day
Moved office in January
British Empire Medal
Memorial garden St Michael’s Cemetery – progress is slow but ongoing
Support in Wigtownshire
Statue in Glebe Cemetery, Stranraer
AFFIRM study – we donated £10000
Rainbow Room continues to be used
Refurbishment of counselling room by end of March
Meeting with NHS about contemplation garden at new hospital and invited to join the spiritual group
*Alison will email copy of chairpersons report to Ali and Kenny
- Treasurers report
Balance 3rd March £32365.45
In-
£4500 from Just Giving Grant and Lisa
£1500 Choir for Charity
£200 from 41 club Burns Supper
Money from Rev McIlroy Christmas Service
Christmas Service £159.66
Golf day £1663-possibility of doing it again, David will approach Tommy
Grant’s Mum’s choir £500
Motorcycle ride £287.50
Half marathon £1142
Jodie Moore £3055.07
Joanna Dunnet
People’s Project
Out –
AFFIRM £10000
Rainbow Room £20 per laundry
Casket £25 each
Cold cot covers
Memory box £25 per box
Cemetery £30 a time cleaning and upkeep of memorial and bench
Phone £11 monthly
Attendance at network day
Office rental £200 per month was £150 at previous address
Legal advice Walker and Sharpe about the possible outstanding £4050 for previous occupancy
Future out-
Memorial garden £20000
£5000 memorial garden Stranraer
£3000 estimate to refurbish the room in hospital
£5000-£10000 per year is needed to keep going as we are
What grants can we get? One avenue as yet not pursued.
- Election of committee
Alison, Susan and David are happy to remain in current position and Dee resigned.
Susan proposed and Grant seconded Alison as Chair
Alison proposed and Ali seconded David as Treasurer
David proposed and Dee seconded Susan as Vice Chair
David proposed Grant as secretary and this was seconded by Alison
Ali and Kenny happy to be involved in committee work.
- Plans for the year
Ali and Kenny 142 tickets sold at £10 per ticket – £8 from each ticket will go to the charity
Lockerbie lorry park function room can hold 200. Ali and Kenny are paying for band. It will be on Friday 16th May.
Also, there is a donation from vintage club.
Ball will not be in September perhaps in May on a Saturday.
June is Sands awareness month.
- Any other business
Wigtown free press should be approached when trying to get a group up and running. Also promote work on cemetery to try to meet people in the West of the region to possibly try to get a support group going.
Network day on 9th May in Dundee. Alison and Susan will attend.
Comment- National Sands not found to be helpful and don’t send stuff requested e.g. buckets/collection tins and balloons. The shop has to be chased up especially when groups using email to get 20% discount. They have previously sent wrong items.
Ali will look into fundraising materials e.g. money tins and will get refunded from group. Also to look into t-shirts with Dumfries and Galloway Sands logo.
Create a group email and exchange mobile numbers.
*Alison will send email to group including
ken.carr@hotmail.com
and send minutes to Ann McMurray to say committee has expanded.
*Alison to contact Easterbrook to find out availability for ball.
- Date of next meeting –Wednesday suits most- Wed 20th May (day before Ali birthday) 7pm